4. APPROVAL OF CORRECTIONS TO CONSENT AGENDA

Description
N/A

Recommendation
That the Board approves the corrections to the Consent Agenda.

EXPULSIONS

13. APPROVAL OF EXPULSION CASE NO. 08-218

Description

The student listed in Expulsion Case No. 08-218 is in violation of an accepted Expulsion Settlement Agreement for alternative school placement.  On February 1, 2008, the student listed in Expulsion Case No. 08-218 violated School Board Policy 5.34, Prohibition Gang Related Fight.  It is the recommendation of the Superintendent that the student be expelled from the Sarasota County Schools until December 19, 2008.

Recommendation

That in accordance with provisions of Sections 1006.07 (i)(a)(b), Florida Statutes and School Board Policy 5.34, and the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 08-218 to expel the student referenced therein from the Sarasota County Schools be approved effective immediately until December 19 of the 2008-2009 academic year.

Attachment: 08-218.pdf (Confidential Item) 

14. APPROVAL OF EXPULSION CASE NO. 08-389

Description

The student listed in Expulsion Case No. 08-389 is in violation of an accepted Expulsion Settlement Agreement for alternative school placement.  On April 23, 2008, the student listed in Expulsion Case No. 08-389 violated School Board Policy 5.322, Prohibition Against Use, Sale, or Possession of Alcohol or Drugs.  It is the recommendation of the Superintendent that the student be expelled from the Sarasota County Schools until December 18, 2008.

Recommendation

That in accordance with provisions of Sections 1006.07 (i)(a)(b), Florida Statutes and School Board Policy 5.34, and the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 08-389 to expel the student referenced therein from the Sarasota County Schools be approved effective immediately until December 18 of the 2008-2009 academic year.

Attachment: 08-389.pdf (Confidential Item) 

15. APPROVAL OF EXPULSION CASE NO. 08-442

Description

The student listed in Expulsion Case No. 08-442 is in violation of an accepted Expulsion Settlement Agreement for alternative school placement.  On May 9, 2008, the student listed in Expulsion Case No. 08-442 violated School Board Policy 5.34, Vandalism.  It is the recommendation of the Superintendent that the student be expelled from the Sarasota County Schools until June 30, 2009.

Recommendation

That in accordance with provisions of Sections 1006.07 (i)(a)(b), Florida Statutes and School Board Policy 5.34, and the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 08-442 to expel the student referenced therein from the Sarasota County Schools be approved effective immediately for the remainder of the 2008-2009 academic year.

Attachment: 08-442.pdf (Confidential Item) 

16. APPROVAL OF EXPULSION CASE NO. 08-327

Description

The student listed in Expulsion Case No. 08-327 is in violation of an accepted Expulsion Settlement Agreement for alternative school placement.  On April 9, 2008, the student listed in Expulsion Case No. 08-327 violated School Board Policy 5.322, Prohibition Against Use, Sale, or Possession of Alcohol or Drugs.  It is the recommendation of the Superintendent that the student be expelled from the Sarasota County Schools until May 29, 2009.

Recommendation

That in accordance with provisions of Sections 1006.07 (i)(a)(b), Florida Statutes and School Board Policy 5.34, and the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 08-327 to expel the student referenced therein from the Sarasota County Schools be approved effective immediately for the remainder of the 2008-2009 academic year.

Attachment: 08-327.pdf (Confidential Item) 

17. APPROVAL OF EXPULSION CASE NO. 08-338

Description

The student listed in Expulsion Case No. 08-338 is in violation of an accepted Expulsion Settlement Agreement for alternative school placement.  On April 17, 2008, the student listed in Expulsion Case No. 08-338 violated School Board Policy 5.322, Prohibition Against Use, Sale, or Possession of Alcohol or Drugs.  It is the recommendation of the Superintendent that the student be expelled from the Sarasota County Schools until May 29 of the 2008-2009 academic year.

Recommendation

That in accordance with provisions of Sections 1006.07 (i)(a)(b), Florida Statutes and School Board Policy 5.34, and the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 08-338 to expel the student referenced therein from the Sarasota County Schools be approved effective immediately for the remainder of the 2008-2009 academic year.

Attachment: 08-338.pdf (Confidential Item) 

18. APPROVAL OF EXPULSION CASE NO. 09-029

Description

The student listed in Expulsion Case No. 09-029 violated School Board Policy 5.321, Possession of Weapons and Other Prohibited Articles, and School Board Policy 5.322, Prohibition Against Use, Sale, or Possession of Alcohol or Drugs.  It is the recommendation of the Superintendent that the student be expelled from the Sarasota County Schools until June 15, 2010.

Recommendation

That in accordance with provisions of Sections 1006.07 (i)(a)(b), Florida Statutes and School Board Policy 5.34, and the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 09-029 to expel the student referenced therein from the Sarasota County Schools be approved effective immediately for the remainder of the 2008-2009 academic year, the 2009 summer session, and the entire 2009-2010 academic year..

Attachment: 09-029.pdf (Confidential Item) 

19. APPROVAL OF EXPULSION CASE NO. 09-016

Description

The student listed in Expulsion Case No. 09-016 violated School Board Policy 5.34 (1)(d) Fighting.  It is the recommendation of the Superintendent that the student be expelled from the Sarasota County Schools until June 15, 2009.

Recommendation

That in accordance with provisions of Sections 1006.07 (i)(a)(b), Florida Statutes and School Board Policy 5.34, and the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 09-016 to expel the student referenced therein from the Sarasota County Schools be approved effective immediately for the remainder of the 2008-2009 academic year.

Attachment: 09-016.pdf (Confidential Item) 

20. APPROVAL OF EXPULSION CASE NO. 09-041

Description

The student listed in Expulsion Case No. 09-041 violated School Board Policy 5.34 (1)(d), Battery on Another Student.  It is the recommendation of the Superintendent that the student be expelled from the Sarasota County Schools until June 15, 2009.

Recommendation

That in accordance with provisions of Sections 1006.07 (i)(a)(b), Florida Statutes and School Board Policy 5.34, and the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 09-041 to expel the student referenced therein from the Sarasota County Schools be approved effective immediately for the remainder of the 2008-2009 academic year.

Attachment: 09-041.pdf (Confidential Item) 

21. APPROVAL OF EXPULSION CASE NO. 09-047

Description

The student listed in Expulsion Case No. 09-047 violated School Board Policy 5.32, Threat to another Student.  It is the recommendation of the Superintendent that the student be expelled from the Sarasota County Schools until October 4, 2009.

Recommendation

That in accordance with provisions of Sections 1006.07 (i)(a)(b), Florida Statutes and School Board Policy 5.34, and the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 09-047 to expel the student referenced therein from the Sarasota County Schools be approved effective immediately for the remainder of the 2008-2009 academic year, the 2009 summer session, until October 4 of the 2009-2010 academic year.

Attachment: 09-047.pdf (Confidential Item) 

22. APPROVAL OF EXPULSION CASE NO. 09-046

Description

The student listed in Expulsion Case No. 09-046 violated School Board Policy 5.32, Zero Tolerance.  It is the recommendation of the Superintendent that the student be expelled from the Sarasota County Schools until June 15, 2010.

Recommendation

That in accordance with provisions of Sections 1006.07 (i)(a)(b), Florida Statutes and School Board Policy 5.34, and the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 09-046 to expel the student referenced therein from the Sarasota County Schools be approved effective immediately for the remainder of the 2008-2009 academic year, the 2009 summer session and the entire 2009-2010 academic year.

Attachment: 09-046.pdf (Confidential Item) 

MATERIALS MANAGEMENT

23. APPROVAL TO AWARD BID #9069 FOR HVAC TRANE FACTORY CHILLER SERVICE AND OEM PARTS

Description
Bids to provide 'HVAC Trane Factory Chiller Service and OEM Parts' were received from two vendors on October 2, 2008.  The bid of Tampa Bay System Sales, Inc., dba Tampa Bay Trane was the best low bid meeting the advertised specifications.  The bid of Hill York Service Corporation was non-responsive to the requirement to provide a corporate letter from Trane indicating that they are an authorized agent of and marketer of commercial/industrial HVAC products and services for the manufacturer.  This bid is for a period of one year with the option to renew for two additional one-year periods.  The funds for these purchases are contained in the capital budget allocated to the Facilities Services Department.

Recommendation

That the bid of Tampa Bay System Sales, Inc., dba Tampa Bay Trane, to provide 'HVAC Trane Factory Chiller Service and OEM Parts' in an amount not to exceed $500,000.00, be approved for award and purchase.

 

Attachment: Trane9069Rec.pdf

FACILITIES

24. ACCEPTANCE OF SUBSTANTIAL COMPLETION FOR THE EMMA E. BOOKER ELEMENTARY SCHOOL - MDF ROOM RENOVATIONS PROJECT

Description

The project manager has prepared the Certificate of Substantial Completion and the final punch list.  The project is substantially complete in accordance with the contract documents.  

Recommendation
That the work performed by Jon F. Swift, Inc. for the Emma E. Booker Elementary School - MDF Room Renovations project be accepted as substantially complete as of 8/4/2008.

Attachment: BAIenc10-21-08EEBkrMDF-RmRenovSC-FSD.pdf

25. APPROVAL AND/OR RATIFICATION OF THE FACILITIES SERVICES CHANGE ORDER(S)

Description
The Facilities Services Change Order(s) have been summarized on the enclosure for ease of review.  These change order(s) collectively total an increase of $5,574.28 in contract amounts. 

Recommendation
That the Facilities Services Change Order(s) be approved and/or ratified as presented.

Attachment: BAIenc10-21-08CO-FSD.pdf

CONSTRUCTION

26. APPROVAL OF AMENDMENT #6 TO THE ARCHITECT'S AGREEMENT FOR THE NORTH COUNTY TECHNICAL CENTER PROJECT

Description
The scope of work for this amendment shall include the cost of basic design fees through 100% construction drawings for Phase 1A and Phase II.  The total cost of this amendment will include actual design fees and will be adjusted accordingly once the construction GMP for these two (2) phases is established.  The cost for this amendment shall not exceed $1,809,418.81.  Funds for this amendment are available through the project budget account.

Recommendation
That Amendment #6 to the agreement dated 10/4/2005 with Schenkel Shultz Architecture for the North County Technical Center project be approved as presented.

Attachment: BAIenc10-21-08TechCtrArchConAmend6.pdf

27. RATIFICATION OF AMENDMENT #7 TO THE ARCHITECT'S AGREEMENT FOR THE NORTH COUNTY TECHNICAL CENTER PROJECT

Description

The scope of work for this amendment shall include the cost of preliminary basic design fees for Phase III.  The total cost of this amendment will include actual design fees and will be adjusted accordingly once the construction estimate for this phase is established.  The cost of this amendment shall not exceed $13,667.00.  Funds for this amendment are available through the project budget account.

Recommendation
That Amendment #7 to the agreement dated 10/4/2005 with Schenkel Shultz Architecture for the North County Technical Center project be ratified as presented.

Attachment: BAIenc10-21-08TechCtrArchConAmend7.pdf

28. APPROVAL OF RANKING OF ARCHITECTS/ENGINEERS FOR THE NORTH PORT HIGH - EXPANDED DINING PROJECT

Description

The scope shall include design and construction administration for the referenced project.  The construction budget is estimated to be $900,000.00.  The added facility shall be designed for an approximate total of 5,000 square feet, to be located on both sides of the existing dining room.  This project shall also include two (2) new serving lines.  On 9/30/2008, the Professional Services Selection Committee (PSSC) met to select an architect/engineer for this project.  The PSSC has ranked them in accordance with Board policy.  The project budget is approximately $1,200,000.00.  Funds for this project are available in the capital budget account.

Recommendation
That the ranking of architects/engineers for the North Port High School - Expanded Dining project be approved as presented and the Director of Construction Services be authorized to attempt negotiations with the top-ranked firm.

Attachment: BAIenc10-21-08ToledoBladeRenovDPrank.pdf

29. APPROVAL OF RANKING OF CONSTRUCTION MANAGERS FOR THE NORTH PORT HIGH SCHOOL - EXPANDED DINING PROJECT

Description
The scope shall be to provide construction management services for the referenced project.  The construction budget is estimated to be $900,000.00.  The added facility shall be designed for an approximate total of 5,000 square feet, to be located on both sides of the existing dining room.  This project shall also include two (2) new serving lines.  On 10/3/2008, the Professional Services Selection Committee (PSSC) met to select a construction manager for this project.  The PSSC has ranked them in accordance with Board policy.  The project budget is approximately $1,200,000.00.  Funds for this project are available in the capital budget account.

Recommendation
That the ranking of construction managers for the North Port High School - Expanded Dining project be approved as presented and the Director of Construction Services be authorized to attempt negotiations with the top-ranked firm.

Attachment: BAIenc10-21-08ToledoBladeRenovCMrank.pdf

30. APPROVAL OF ARCHITECT'S CONTRACT FOR THE TOLEDO BLADE ELEMENTARY SCHOOL - RENOVATION PROJECT

Description
The scope shall include design and construction administration to renovate the HVAC system including new chiller, thermal energy storage system, chilled water piping, air side systems, HVAC controls, lighting and electrical distribution at the referenced campus.  The scope also includes painting, replacement of flooring, fire alarm system upgrade, and low volgate systems revisions.  Also included is site restoration, and demolition and relocation of portable buildings.  On 10/7/2008 (Item #51), the School Board authorized negotiations with this company.  On 10/8/2008, the Director of Construction Services and two (2) members of the Professional Services Selection Committee (PSSC) met with a representative of TOTeMS Architecture, Inc. and successfully negotiated a contract for this project.  The contract amount is as follows:  the basis services fee shall be 8.4% of construction costs, which are estimated to be $5,500,000.00, which produces an estimated fee of $462,000.00.  The contract also includes an allowance of  $44,400.00 for additional services, which may or may not be required.  The estimated fee and additional services figures produce a total contract amount of $506,400.00.  These contract documents have been approved by the School Board attorney and are available for review at the Construction Services Department.  The project budget is approximately $7,000,000.00.  Funds for this project are available in the capital budget account.

Recommendation
That the architect's contract for the Toledo Blade Elementary School - Renovation project be approved as presented.

31. APPROVAL OF CONSTRUCTION MANAGER'S CONTRACT FOR THE TOLEDO BLADE ELEMENTARY SCHOOL - RENOVATION PROJECT

Description
The scope shall be to provide construction management services for the Toledo Blade Elementary School - Renovation project.  On 10/7/2008 (Item #52), the School Board authorized negotiations with the top-ranked firm.  On 10/8/2008 the Director of Construction Services and two (2) members of the Professional Services Selection Committee (PSSC) met with a representative from P.J. Hayes, Inc. (d/b/a Tandem Construction) and successfully negotiated a contact for this project.  This contract covers the pre-construction and bidding services portion only for this project.  The contract for construction will be negotiated separately at a later date.  This contract amount is $40,000.00.  These contract documents have been approved by the School Board attorney and are available for review at the Construction Services Department.  The project budget is approximately $7,000,000.00.  Funds for this project are available in the capital budget account.

Recommendation
That the construction manager's contract for the Toledo Blade Elementary School - Renovation project be approved as presented.

32. APPROVAL OF UPDATE #3 TO THE 2008/2009 ANNUAL CERTIFICATION OF PROFESSIONALS FOR CONSTRUCTION RELATED SERVICES

Description
The recommended professionals have submitted annual request for certification by the School Board to provide professional construction related services for Sarasota County School Board projects.  These submissions are in accordance with School Board Policy #7.71.  The initial list was Board approved 7/22/2008 (Item #88).  The newly added firms are identified, on the enclosure, at the end of the initial listing and are in bold print.  Upon Board approval, the pertinent data from these submissions will be incorporated to the existing list.

Recommendation
That Update #3 to the 2008-2009 Annual Certification of Professionals for Construction Related Services be approved as presented.

Attachment: BAIenc10-21-08Update3Annual.pdf

33. APPROVAL AND/OR RATIFICATION OF CONSTRUCTION SERVICES CHANGE ORDER(S)

Description
The Construction Services Change Order(s) are summarized on the enclosure for ease of review.  These change order(s) collectively total a decrease of $266,332.19 in contract amounts.

Recommendation
That the Construction Services Change Order(s) be approved and/or ratified as presented.

Attachment: BAIenc10-21-08CSD-CO.pdf

FINANCE

34. APPROVAL OF GENERAL FUND BUDGET AMENDMENT NUMBER FIVE AND CAPITAL PROJECTS FUNDS BUDGET AMENDMENT NUMBER SIX

Description
The Charter School distribution of State funds has always gone through the General Operating Fund.  The State has always had a formula to distribute both Charter School Capital and F.E.F.P. funds through the Operating Fund.  Effective with last school year, the State now wants the Capital allocation to go through the Capital Fund with a transfer to the Operating Fund.  The attached budget amendments reflect this change.

Recommendation
That the General Fund Budget Amendment Number Five and the Capital Projects Funds Budget Amendment Number Six be approved as presented.

Attachment: 2008 Final BA 10.21.08.pdf

SCHOOL BOARD RULES

35. ADOPTION OF SCHOOL BOARD POLICY 8.391, VEHICLE/SCHOOL BUS IDLING

Description

This policy was written in accordance with the State of Florida's newly adopted idling policy.

Recommendation
That the School Board of Sarasota County adopt Policy 8.391, Vehicle/School Bus Idling.

Attachment: Policy 8.391.pdf

36. ADOPTION OF SCHOOL BOARD POLICY 7.512, TAX SHELTERED ANNUITIES AND CUSTODIAL ACCOUNTS

Description

Due to regulatory changes imposed by the Internal Revenue Service (IRS), which go into effect January 1, 2009, the new IRS regulations require more administrative flexibility than the current School Board rule allows.  Therefore, the rule must be streamlined and supplemented by written guidelines that can be periodically amended to keep pace with the ever changing regulatory environment.

Recommendation
That the School Board of Sarasota County adopt Policy 7.512, Tax Sheltered Annuities and Custodial Accounts.

Attachment: Policy 7.512-Revision.pdf